Job Role : Document Controller
Salary : $78,000 per year or $40 per hour.
Location : Kingston, ON
Company : Worley
Qualifications : Bachelor’s degree
Experience : Experienced
ABOUT WORLEY
It is a main international company of professional challenge and asset offerings inside the energy, chemicals, and assets sectors. With origins relationship lower back over a century, it has constructed a recognition for handing over innovative and sustainable answers to complicated challenges across the entire mission lifecycle. Headquartered in Canada, it employs a various group of over 50,000 human beings in greater than forty countries, permitting them to offer neighborhood information with worldwide attain.
The business enterprise’s abilities span from consultancy and engineering to construction and upkeep offerings. it’s technique integrates virtual and superior technology to optimize performance, protection, and environmental sustainability. They are devoted to fostering lengthy-term relationships with their customers, specializing in collaborative partnerships that drive mutual achievement. it’s strategic priorities encompass improving their digital abilities, advancing sustainability projects, and retaining a robust commitment to protection and first-rate. As a leader in their discipline, it continues to play a pivotal role in shaping the destiny of energy and resources globally.
Job Description
A Document Controller manages the garage, enterprise, and distribution of employer documents and information. They make sure files are correctly formatted, versioned, and follow organizational standards. Responsibilities include preserving document databases, controlling get right of entry to permissions, and facilitating record retrieval all through audits or mission levels. Document collaborate closely with assignment groups and stakeholders to streamline report workflows, put into effect file control regulations, and make certain compliance with regulatory necessities. Strong attention to element, organizational talents, and skill ability in report control software program are important for this position.
Qualifications for a Document Controller:
Educational Background:
- Most Document Controller positions require a high college degree or equivalent as a minimum academic qualification. However, candidates with extra schooling together with an partner’s or bachelor’s degree in business administration, information control, library technology, or a related area can also have a bonus. Higher education can offer a deeper information of document management concepts, information structures, and organizational conduct, which can be beneficial in this function.
Skills for a Document Controller:
Technical Expertise:
- Document Management Systems (DMS): Proficiency in the use of record control software program and systems is crucial. Experience with popular DMS structures which includes SharePoint, Documentum, or FileNet is frequently required. Document Controllers should be adept at uploading, organizing, and managing documents within those systems.
- Version Control: Understanding version manage ideas is critical to make certain accuracy and traceability of documents. Document Controllers have to recognize the way to manipulate revisions, song adjustments, and hold file histories to prevent mistakes and make certain compliance.
- Document Formatting and Standards: They should be acquainted with document formatting requirements such as PDF, Word, Excel, and other not unusual document codecs. Knowledge of industry-specific formatting necessities and document templates is regularly essential.
- Data Entry and Accuracy: Attention to detail is paramount as Document Controllers are chargeable for as it should be inputting and maintaining information. They must make sure that documents are successfully classified, labeled, and listed for easy retrieval.
- Quality Assurance: Understanding excellent guarantee techniques associated with document manage ensures that documents meet organizational requirements and regulatory requirements. Document Controllers may additionally want to carry out great checks to affirm document accuracy and completeness.
Soft Skills:
- Organizational Skills: Document Controllers ought to control big volumes of data effectively. Strong organizational abilities help them categorize files logically, hold order, and retrieve documents promptly whilst wished.
- Communication: Effective verbal exchange skills are critical for participating with group individuals, stakeholders, and outside parties. Document Controllers frequently need to clarify file necessities, provide steerage on file control techniques, and address queries related to file repute and availability.(Document Controller)
- Time Management: Prioritizing tasks and assembly deadlines is vital in a quick-paced surroundings. Document Controllers ought to control their time efficiently to ensure timely file processing and distribution.
- Attention to Detail: Precision is vital in report manipulate to prevent errors that could effect operations or compliance. Document Controllers must meticulously evaluation files for accuracy, consistency, and compliance with hooked up protocols.
- Problem-Solving: Document Controllers may additionally encounter demanding situations along with report discrepancies or retrieval troubles. Strong problem-solving talents permit them to identify root reasons, suggest solutions, and implement corrective actions promptly.
Compliance and Regulatory Knowledge:
- Understanding regulatory requirements related to document management is crucial, especially in industries which include healthcare, finance, and production. Document Controllers should be aware about records protection laws, retention policies, and industry-particular policies governing record handling and confidentiality.
Adaptability and Learning Agility:
- Given the evolving nature of generation and document control practices, Document Controllers must display a willingness to analyze new software equipment and adapt to modifications in file control procedures. Continuous studying ensures they live updated with industry traits and first-class practices.
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